1
STATEMENT OF AUTHORSHIP
Except where references made in the text of the end – module assignment, this assignment contains no
material published elsewhere or extracted in whole or in part from an assignment which I have submitted
or qualified for or been awarded another degree or diploma.
No other person’s work has been used without due acknowledgements in the end-module assignment.
This end – module assignment has not been submitted for the evaluation of any other modules or the
award of any degree or diploma in other tertiary institutions.
Ho Chi Minh, April 2020

1


2
Statement of Authorship
Table of content
Chapter One: INTRODUCTION 7Ps
Chapter Two: HUMANCE RESOURCES
Chapter Three: FINANCIAL DETAIL

1
2
3
6
9

2


3
Chapter One: Introduction 7Ps

1.1. Product:
The event was planned to create networking opportunities with students in Foreign Trade University.
This is a great opportunity for them to develop relationships and have a chance to have fun and
entertainment after a while.
After surveying students at the school in general, Van Thanh is the venue for the event. There are 2
reasons:
- The majority of students prefer indoor activities using up to 85% because they are afraid that
when the event takes place outdoors, the likelihood of them having problems with the weather is very
high. That way, they will interrupt the party, even cancel the party.
- The location in Van Thanh is quite close to the school (about 2.3km apart). During the event,
students can still easily find it.
Enough area to accommodate more than 500 people: Due to the limit on the number of students
consulted about 800 participants, we expect more than 500 people to participate.
Van Thanh has a diverse Western European cuisine, but most students want to enjoy fast food and
cold water because they wish that the fare may not be high so that they can still participate in this event.
Besides, they want to save time on eating and drinking so that they can participate in less activities while
attending the event.
1.2. Place
Van Thanh is one of the great places to hold a party. The distance between Foreign Trade University
and Van Thanh is about 2.3km, which helps students move to attend the event in a short time and. Van
Thanh is an ecotourism place, so it is the right choice to organize this place. Students can relax after a
period of stressful and stressful study. Airy space with beautiful views will allow students to relax and
enjoy. Moreover, the ticket price of this place is also free, so students only need to pay for the party ticket
and besides, there is no extra fee.
1.3. Price
This event is intended for students to attend but students do not have too much money to participate
in a large-scale party. Therefore, we should design this event as economically as possible while still
ensuring the quality of the event. During the event, the activities aimed at entertaining students are free,
and for the event, they can pay about 100,000. Therefore, we propose a maximum fare of 150,000. This is
an affordable fee for students to attend the party and is the budget to organize the party and enough

manpower to meet the student's needs. Alternatively, promotional prices can be used to attract students.
1.4. Promotion
In the era of technology development, we can use applications such as Facebook, Instagram, Twitter,
... The reason for choosing this way to promote is because most people use social networks a lot,
3


4
especially students. . We can contact the media club, Foreign Trade University fan page to promote
widely. Besides, we use mini-games with hashtags to promote shares, interactions to stimulate people's
curiosity. Also, posts on remaining tickets, event countdowns, photos of the event, photos of new guests,
program content to engage people.
1.5. People
Administrator

Role
-

Project department

-

Humance resources

-

External relations

-


Technical

-

Secure

-

Waiter

MC

-

Head to work assignment and
control work progress
Know up ideas, detailed and
reasonable plans for the event
Responsible for the job
know human resource
management
plan to recruit collaborators
responsible for the job
create a plan to invite sponsors,
MC, singer, performance group,
guest for event
Know how to use light, sounds,
led,…
Arrange to stage.
Written and Verbal

Communication
Interpersonal Skills
Surveillance Skills
Dependability
Emotional Control
Professionalism
Reporting Skills
Patrolling
Verbal communication
Customer service
Resolve conflict
Teamwork
Persistence
High energy
Thoroughness
Professionalism
Physical Strength
Be highly confident at public
speaking
Understand how to handle a
microphone and have an
understanding of PA systems
Be a skilled motivator of guests
Be able to make adaptations on
the fly
4

External
X


Internal
X
X
X

X

X
X

X

X


5
-

Be able to memorise the running
order of the show or event, which
can be long and highly complex
Have a capacity to be professional
at all times
Manage schedule to be on time
and carry oneself in a very
presentable and amicable way

1.6. Process
Time
17:00 – 18:00


Content
Check in
Stable location for
guests

Staff
Human resources
(Receptionist,
volunteers,…)

18:00 – 18:30
18:30 – 19:00
19:00 – 19:15

MC
MC
Dancers

20:10 – 20:20

Warm up game
Open ceremony
Dance
performance
Introduce
delegates and
sponsors
Opening remarks
from the head of

the orgininzing
committee
Game
Announce the
result of King and
Queen contest
King and queen

20:20 – 21:30

Dance + eat

MC

21:30 – 21:45
21:45 – 22:00
22:00 – 23:00
After 23:00

Mini game
Singers
Chill
Check out

MC
Celeb
DJ

19:15 – 19:30
19:30 – 19:45


19:45 – 20:00
20:00 – 20:10

Note
Check
information, guide
guests to enter the
event area
Match words
Happiest day

MC

Present flowers

MC

MC
MC

Present gifts
Based on the
fanpage

MC

Present gifts and
crown
King and Queen

dance before
everyone dance
and eat
Lucky number
Love story
Everyone leave the
event

1.7. Physical evidence
The event is designed according to a European vintage concept, with this style will help students feel
new. Attendees will feel that they are entering a new world, and everyone will be turned into a princess
5


6
and a prince. This helps people feel left behind in life to relax and relax. Besides, this unique concept
event will attract more students and the event will be more successful.
Banquet Hall: If you book early in the lobby, you can get a 10% discount, estimated at 7 million
VND.
Decoration: The “Cam Chuong” restaurant has basic concept decorations, fake flowers for the
stage, tablecloths, tables, and chairs.

Chapter Two: Humance resources
2.1. Humance resources requirements.
No.

Staff

1


Waiter

Working
time
1 day

Requirements
-

2

Secure

1 day

-

3

MC

1 day

-

4

Project
Department


2 months

-

Must be of legal age to
serve alcoholic beverages.
Must have clear written
and verbal communication
skills.
Must have the physical
abilities to carry out the
functions of the job
description
Must be able to carry food
and beverages
Must be able to work in a
team environment
Ability to comprehend and
communicate in fluent
English
Knowledge of Security
Operations and Procedure
Knowledge of Basic
Security and Fire
Inspection Procedures
Have to good health
Be on time and appear
highly presentable
Understand the running
order, component times

and memorise most of the
script
Have MC certificate
Have knowledge about
organize event.
Have Event certificate

6

Amount

Why

24

-2 receptionists
to pick up
guests and
control tickets.
-20 staff
members
served during
the event
-2 people
inaugurated to
give gifts.

10

-3 security

guards keep the
car in the
parking lot
-7 guards in the
event area
-2 MCs to host
the event

2

12

-1 leader to
plan the
timeline
-1 leader to


7

5

Humance
Resources

2 months

-

6


External
Relations

2 months

-

7

Technical

1 week

-

Have many experience for
recruitment
Have event certificate

17

Know to communicate
skill
Have event certificate

9

Have experience to handle
many problems during use

technical.
Have event certificate

6

plan content
-6 staffs to do a
joint plan
under the
guidance of 2
leaders
-4 volunteers
-1 leader plans
to
-2 staff to
recruit
volunteer.
- 10 volunteers
-1 leader plans
to invite
sponsors.
-4 staffs to
invite sponsors
-4 volunteers
-2 staff to
control the
light, sound
during the
event
-4

photorgraphers

2.2. Humance resources skills:

No.
1

2

Staff
Waiter

Security

Skills
-

Verbal communication
Customer service
Resolve conflict
Teamwork
Persistence
High energy
Thoroughness
Professionalism
Physical Strength
Written and Verbal
Communication
Interpersonal Skills
Surveillance Skills

Dependability
Emotional Control
Professionalism
Reporting Skills
7

Why
-

-

Serving food and
drinks to guests.
Meet the needs of
customers

Protect people's
vehicles
Protection of event
attendees


8

3

MC

-


-

-

4

5

Project
Department
Human
resources

6

External
Relations

7

Technical

-

-

Patrolling
Be highly confident at
public speaking
Understand how to handle a

microphone and have an
understanding of PA
systems
Be a skilled motivator of
guests
Be able to make adaptations
on the fly
Be able to memorise the
running order of the show
or event, which can be long
and highly complex
Have a capacity to be
professional at all times
Manage schedule to be on
time and carry oneself in a
very presentable and
amicable way
Know up ideas, detailed
and reasonable plans for the
event
Responsible for the job
know human resource
management
plan to recruit collaborators
responsible for the job
create a plan to invite
sponsors, MC, singer,
performance group, guest
for event
Know how to use light,

sounds, led,…
Arrange to stage.

-

Program control
Lead the audience to
the event

-

Brainstorming ideas
and a plan to
complete the event

-

Categorize positions
and recruit personnel
to serve the event

-

Plan and go to call
for support from
sponsors to organize
the event

-


Control sound and
light for the event
Can take the photos
and edit

-

2.3. Recruitment process:
-

Step1: Prepping for Your Ideal Candidate. Just as important as getting applicants to your job by
posting it, is getting the RIGHT candidates to apply. ...
Step 2: Sourcing and Attracting Talent. ...
Step 3: Converting Applicants. ...
Step 4: Selecting and Screening Candidates. ...
Step 5: The Interview Process. ...
Step 6: Reference Check. ...
Step 7: Onboarding.
8


9
2.4. Examples for 2 jobs:
 Waiter:
Waiters or Waitresses are responsible for taking orders and serving food and beverages to guests.
They play an important role in guest satisfaction as they are also responsible for checking on customers
to ensure that they are enjoying their meals and take action to correct any problems.
Event need 24 waiters who have to many skills including verbal communication, customer service,
resolve conflict, teamwork, persistence, high energy, thoroughness, professionalism, physical strength.
This job requires to must be of legal age to serve alcoholic beverages, must have clear written and verbal

communication skills, must have the physical abilities to carry out the functions of the job description,
must be able to carry food and beverages, must be able to work in a team environment, ability to
comprehend and communicate in fluent English.
 Security:
Secures premises and personnel by patrolling property; monitoring surveillance equipment;
inspecting buildings, equipment, and access points; permitting entry. Obtains help by sounding alarms.
Prevents losses and damage by reporting irregularities; informing violators of policy and procedures;
restraining trespassers.
Event need 10 guards who have to many skills including written and Verbal Communication,
interpersonal skills, surveillance skills, dependability, emotional control, professionalism, reporting
skills, patrolling. This job requires knowledge of security operations and procedure, knowledge of basic
security and fire inspection procedures, have to good health.
Chapter Three: Financial detail
3.1. Indirect materials and direct materials:
Indirect materials
- Gift wrap
- Standee
- Banner
- Poster
- Wrapping celleophane
paper
- Paper bags for gifts
- Zinc wire hanging
backdrop

Indirect labour
- Ship fee
- Volunteers
- Security


Other indirect costs
- Glue

Direct materials
- Print the paper to set the
table.
- Bookmark
- Flower donate to
sponsors
- Guests

Direct labour
- Print the seat number
- Sound, light
- Rent a stage
- Set up, stage props
- Performing arts group
- Staff

Other direct costs
- Water
- Snacks

9


10
-

Participants

Sponsors
Organizing Committee
for party

-

Performers

3.2. Fixed costs and variable costs:
Fixed costs
- Bookmark
- Flyer
- Standee
- Banner
- Poster
- Glue
- Organizers card
- Seat number printing
- Zinc wire hanging backdrop
- Flower for sponsors
- Snacks
- Sound and light
- Stage
- Set up, stage props
- Music band
- Paper bags for gifts
- Wrapping cellonphane paper
- Gift wrap

Variable costs

- Water
- Snacks

3.2.1. Detail fixed costs.
No.
1

Fixed costs
Bookmark

Unit cost
300

2

Flyer

600

3

Standee

110,000

Quantity
500

Total cost
150,000


1000

600,000

1

110,000

10

Evidence


11

4

Banner

210,000

0.8x1.6m

210,000

5

Poster


25,000

2

50,000

6

Glue

3,000

1

3,000

7

Organizers card

1,139

58

66,062

8

Zinc wire hanging
backdrop


3,000

1 cuộn

3,000

9

Flower donate to
sponsors

40,000

10
11
12

Sound and light
Rent a stage
Rent a hall in Van
Thanh area

8,000,000
7,000,000
50,000,000

13

Set up, stage props


3,000,000

1
1
1

8,000,000
7,000,000
50,000,000

3,000,000
1

14

Performing arts
group

3,800,000

500,000
8

11


12
15


Other decorative
accessories

3,000,000

1

3,000,000

16

Paper bags for gifts

75,000

1

75,000

18

Wrapping
cellonphane paper

10,000

1

10,000


19

Gift wrap

3,000

3

9,000

/>o-thue-phu-kien-san-khau/

/>
TOTAL expensive: 76,086,062
3.2.2. Detail variable cost:
No.

Variable costs

Unit cost

Quantity

Total cost

12

Source



13
1

Snacks

11,000

500

5,500,000

2

Water

84,000

21

1,764,000

FC =76,086,062
AVC = 12,000
TR = 130,000 x (X)







TR – TC= 0
TR = TC
130,000 x (X) = FC + AVC
130,000 x (X) = 76,086,062+ 12,000 x X
X = 644

13