QUALITY MANAGEMENT SYSTEM

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 1


QUALITY MANAGEMENT SYSTEM
HIGHER DIPLOMA IN BUSINESS MANAGEMENT
_______________________________________________________________
______

HDBM 13.1

QUALITY MANAGEMENT
(HDBM 2423)

_____________________________________
GROUP ASSIGNMENT
Submitted To:

Mrs. Pavithra Wickramasuriya
Submitted by:
Kushara M.H.J.

- HDBM-G-13117

Liyanage D.R.U.

- HDBM-G-13118

Medagoda T.M.

- HDBM-G-13122

Maduwanthi A.W.N.

- HDBM-G-13124

Ruwangi H.A. Tharushika - HDBM-G-13135
Withanawasam A.S.U.

- HDBM-G-13149

Submission Date:

29 July 2014

_____________________________________

NATIONAL INSTITUTE OF BUSSINESS MANAGEMENT

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 2


QUALITY MANAGEMENT SYSTEM

CONTENT


Introduction………………………………………..………..Er

Methodology…………………………………………………Er

Introduction to the company…………………………Er

What Is a Quality Management System………..Err

Kaizen Theory…………………………………….……..Er

5S Theory…………..............................………..Err

The Coca Cola Quality System………………….Erro

The Coca-Cola Quality Statement…..........….Erro

Explanation to TCCQS………………………………….Erro

Awards and Achievements of Coca-Cola…....Erro

Findings……………………….………………….………...Erro

Recommendatins………..…………..…………………Erro

Conclusion..................................................Error
NATIONAL INSTUTE OF BUSINESS MANAGEMENT
Page 3


QUALITY MANAGEMENT SYSTEM

ACKNOLEDGEMENT
The success and final outcome of this project required a lot of guidance and
assistance from many people and we are extremely fortunate to have got this all
along the completion of our project work. Whatever we have done is only due to
such guidance and assistance and we would not forget to thank them.
We respect and thank Mrs. Pavithra Wickramasuriya, Quality Management
consultant at NIBM for giving us an opportunity to do the project work in
Marketing Management subject area and her unlisted encouragement and more
over for her timely support, suggestions and guidance during this project work.
We are extremely grateful to her providing such a nice support and guidance.
Also, we would like to take this opportunity to thank to the Division of
Management Development of National Institute of Business Management for
offering this module, Marketing Management. It gave us an opportunity to
participate in industry visit and learn about the marketing process of selected
company. In addition, we would also like to thank to Mr. Hemantha Balasuriya at
Human Resource department and staff of Coca-Cola Beverages Sri Lanka Ltd.
(CCBSL) which provide us valuable information as the guidance of our project.
We are thankful to and fortunate enough to get constant encouragement, support
and guidance from all teaching staffs of National Institute of Business
Management which helped us in successfully completing our project work. Also
we would like to extend our sincere regards to all the non-teaching staff of NIBM
for their timely support.
Our thanks and appreciations also go to our colleague in developing the project
and people who have willingly helped us out with their abilities. Finally, we are
forever indebted to our parents for their understanding, endless patience and
encouragement when it was most required.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 4



QUALITY MANAGEMENT SYSTEM
Introduction
As the global economy slowly turns itself around and begins its long-term recovery
driven by rapid growth in Asia, greater stability in the United States and the Middle
East, tempered somewhat by Europe’s continuing economy troubles. Sri Lanka today
stands on the verge of success and prosperity.
With the permanent peace to the country in May 2009, the Sri Lankan Government
has accelerated economic progress through a series of measures such as control of
inflation, Reduction of interest rates, encouragement of tourism sector……etc.
As mentioned above, with this globalized world, organizations should have to
maintain their businesses in a marketing oriented way. It doesn’t matter whether the
organization is large scale or small but almost all the organizations have to achieve
their best not because they have to but to survive in the market. In order to survive in
the market they have to provide quality for customers which is better than the
competing organizations. So therefore every organization need to have a quality
oriented businesses for their survival.
During the module “Quality Management” we have been asked to fulfill a report and
a presentation as the semester assignment.
We have chosen “Coca-Cola” which is the leader in beverage industry for our
assignment. As the leading beverage brand in Sri Lanka they have good quality
strategies within their organization. So it’s one of the best chances we’ve got to study
the quality oriented strategies of this company as they have reached their best level.
So with that, we are pleased to present the quality management system of Coca-Cola
on behalf of the Quality Management module. By studying this report you would be
able to understand what are the quality management strategies that Coca-Cola use and
how do it work in the global business village.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT


Page 5


QUALITY MANAGEMENT SYSTEM
Methodology
Our report is a depth analysis of the quality management system of a well-established
company in Sri Lanka. The company we choose is “Coca-Cola Sri Lanka” a
subsidiary of the world famous “Coca-Cola Enterprises”. Coca-Cola Company is
the world’s leading manufacturer, marketer and distributor of non-alcoholic beverage
concentrates and syrups, used to produce nearly 400 beverage brands. The Coca-Cola
Company consists of a factory located in Sri Lanka at Biyagama.
On 21st of July 2014, we visited the factory and office situated in the Biyagama. Mr.
Hemantha Balasooriya warmly welcomed us, and we were directed to the
Ms.Theekshani, then she conducts a brief seminar about the company and the
company’s quality management system.
Other than that we browsed internet for the definitions and to find out the history of
Coca-Cola.
Finally we analyzed the information we collected with the theory of quality
management we have learnt at the university and here we have presented the relevant
information with the examples as it is helpful for you to get clear knowledge about the
Quality Management System of Coca-Cola Company.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 6


QUALITY MANAGEMENT SYSTEM
Introduction to the company

Coca Cola is one of the most recognized brands in the United States and throughout
the world. Although there are several products in the Coca Cola line, its cola drink is
its flagship beverage and still its most popular product. The original recipe for the
drink, which has been altered over the years, was created at the Eagle Drug and
Chemical Company in Columbus, GA. It was created by John Pemberton as a coca
wine and was originally called Pemberton’s French Wine Coca. Pemberton’s goal was
to create a non-alcoholic beverage option during prohibition. Coke was first sold at
Jacob’s Pharmacy in Atlanta in 1886. Pemberton claimed the drink cured diseases and
was ideal as a morphine replacement. It was also said to cure impotence and
headaches.
The 1980s were an exciting time for Coke. The company’s marketing made some of
the biggest impacts in industry and managed to incorporate iconic images such as
Santa Claus and its polar bears onto the scene. In 1985, Coke decided to change the
formula of its drink and introduced New Coke to the market. Unfortunately, New
Coke was not well-received. The public preferred the taste of the beverage to
competitors, but did not like the traditional drink undergoing change. Within a year,
Coca Cola reintroduced a variation of the old recipe to the market and called it Coca
Cola Classic. By 2011, the world “classic” had been removed from all packaging and
New Coke was no longer produced anywhere in the world. Today, the classic recipe
of Coca Cola shares the market shelves with Diet Coke, caffeine free Coke, Coke with
lime, and several variations of the classic cola drink.
The Coca-Cola Company and its network of bottlers comprise the most sophisticated
and pervasive production and distribution system in the world. More than anything,
that system is dedicated to people working long and hard to sell the products
manufactured by the Company. This unique worldwide system has made The CocaCola Company the world’s premier soft-drink enterprise. From Boston to Beijing,
from Montreal to Moscow, Coca-Cola, more than any other consumer product, has
brought pleasure to thirsty consumers around the globe. For more than 128 years,
Coca-Cola has created a special moment of pleasure for hundreds of millions of
people every day.


NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 7


QUALITY MANAGEMENT SYSTEM
The Company aims at increasing shareowner value over time. It accomplishes this by
working with its business partners to deliver satisfaction and value to consumers
through a worldwide system of superior brands and services, thus increasing brand
equity on a global basis. They aim at managing their business well with people who
are strongly committed to the Company values and culture and providing an
appropriately controlled environment, to meet business goals and objectives. The
associates of this Company jointly take responsibility to ensure compliance with the
framework of policies and protect the Company’s assets and resources whilst limiting
business risks.
The Mission of Coca Cola
Coke’s roadmap starts with their mission, which is enduring. It declares their purpose
as a company and serves as the standard against which coca Cola company weigh
their actions and decisions.
 To refresh the world.
 Ti inspire moments of optimism and happiness.
 To create value and make a difference.
The Vision of coca cola
The vision of Coca Cola serves as the framework for their roadmap and guides every
aspect of their business by describing what they need to accomplish in order to
continue achieving sustainable, quality growth.
 People: Be a great place to work where people are inspired to be the best they
can be.
 Portfolio: Bring to the world a portfolio of quality beverage brands that
anticipate and satisfy people's desires and needs.

 Partners: Nurture a winning network of customers and suppliers, together we
create mutual, enduring value.
 Planet: Be a responsible citizen that makes a difference by helping build and
support sustainable communities.
 Profit: Maximize long-term return to shareowners while being mindful of our
overall responsibilities.
 Productivity: Be a highly effective, lean and fast-moving organization.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 8


QUALITY MANAGEMENT SYSTEM
Coca Cola – Sri Lanka
Coca Cola Beverages Sri Lanka Ltd (CCBSL), located in Biyagama, is the only Coca
Cola bottling plant in Sri Lanka. It has 443 employees.
While it has been a partner in the Coca Cola Sabco group since 2004, its origins go
back to 1955, when it was formed under the name pure beverage Co Ltd., through the
acquisition of the Ceylon Fruit Drinks and Table water company. Its journey with
Coca Cola started in 1960, when a franchise agreement was signed with the Coca
Cola Export Corporation.
Coca Cola Beverage Sri Lanka produces and sells over 10 million unit cases of
carbonated soft drinks (both still and sparkling) per annum. It operates through a
countrywide distributor network, consisting of about 128 distributors.

What Is a Quality Management System?
A quality management system is a management technique used to communicate to
employees what is required to produce the desired quality of products and services
and to influence employee actions to complete tasks according to the quality

specifications.

What Purpose Does a Quality Management System Serve?
 Establishes a vision for the employees.
 Sets standards for employees.
 Builds motivation within the company.
 Sets goals for employees.
 Helps fight the resistance to change within organizations.
 Helps direct the corporate culture.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 9


QUALITY MANAGEMENT SYSTEM
As one of the largest and well experienced business over 125 years, Coca Cola has
their own developed quality management system that perfectly matches with all of
their operations. They implements 5S and Kaizen theories inside the frame of their
own quality management system to smooth overall quality.

Kaizen Theory
Kaizen means improvement, continuous improvement involving everyone in the
organization from top management, to managers then to supervisors and to workers.
In Japan the concept of kaizen is so deeply engrained in the minds of both managers
and workers that they often do not even realize they are thinking kaizen as a
customer-driven strategy for improvement.
From such a perspective, kaizen is not only and approach to manufacturing
competitiveness but also everybody’s business because its premise is based on the
concept that every person has an interest in improvement.


Kaizen- The three pillars
The three pillars of Kaizen are summarized as follows:


House keeping



Waste elimination



Standardization

To be ensured success on activities on those three pillars three factors have also to be
taken account.
 Visual management
 The role of the supervisor
 The importance of training and creating a learning organization
Another key aspect of kaizen is that it is an on-going, never-ending improvement
process. It is not too difficult to introduce something new into an organization. The
difficult part is how to keep it going and maintain the momentum once it has been
introduced. Many companies have tried to introduce such projects as quality circles,
reengineering and lean production. While some of them have been successful, most
NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 10



QUALITY MANAGEMENT SYSTEM
have failed to make such a project a going concern. For instance, many companies
introduced quality circles by involving employees but most companies have simply
given up the idea of quality circle activities by now as away to improve quality, cut
cost and speed products to market.
The message of kaizen philosophy is that not one single day should go by in the firm
without some type of improvement being made in some process in the company.
Kaizen is everyone’s job, it requires sophisticated problem-solving expertise as well
as professional and engineering knowledge and involves problem form different
departments working together in teams to solve problem.
Focusing on small things
Kaizen means many things including; focusing on small improvements first rather
than on the big ones, utilizing everyone’s potential and knowledge rather than
depending on a few experts, having a philosophy that all problems have a solution and
that nothing is impossible, rather than presuming that there are some unchangeable
factors, implementing a continual stream of small improvements at a steady pace
rather than some big changes once in a while, and done at every place where some
work is done. This is very different to the so called “big bang” approach which
focuses on “big” or very significant improvements once in a while.
According to Masaaki Imai, the success of many Japanese methods such as Total
Quality Management (TQM), Quality Circles (QCC), Total Productive Maintenance,
Zero Defects etc. owes its success to the underlying kaizen philosophy. In a
traditional organization the Top management and to a lesser extent the Middle
management will concern themselves with innovation, the Supervisors and Workers
are expected be concerned with maintaining the status quo and ensuring that all work
happens according to the standard operating procedures. In the Japanese model
however there is a layer of kaizen between Innovation and pure maintenance of
standard operations, and that is kaizen where there is a role for all.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT


Page 11


QUALITY MANAGEMENT SYSTEM
5S Theory
5S is the name of a workplace organization method that uses a list of five Japanese
words all starting with the letter S. The list describes how to organize a work space
for efficiency and effectiveness by identifying and storing the items used, maintaining
the area and items, and sustaining the new order. S process can increase morale, create
positive impressions on customers, and increase efficiency and organization. Not only
will employees feel better about where they work, the effect on continuous
improvement can lead to less waste, better quality and faster lead times. Any of which
will make your organization more profitable and competitive in the market place.
5S consists of these five steps:
1. Sort through and sort out
2. Standardize and share information
3. Set in order
4. Sustain the improvements made
5. Shine and inspect through cleaning.


Sort – (Seiri)
Separating the wanted and unwanted

Junk & Waste

No Use
Discard


Repairable

Wanted Items

Repair
To next step

the first S focuses on eliminating unnecessary items from the workplace. An
effective visual method to identify these unneeded items is called red tagging.
A red tag is placed on all items not required to complete theri job. These items
are then moved to a central holding area. This process is for evaluation of the

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 12


QUALITY MANAGEMENT SYSTEM
red tag items. Occasionally used items are moved to a more organized storage
location outside of the work area while unneeded items are discarded. Sorting
is an excellent way to free up valuable floor space and eliminate such things as
broken tools, obsolete jigs and fixtures, scrap and excess raw material.


Set In Order (Seiton) is the second of the 5Ss and focuses on efficient and
effective storage methods. Strategies for effective Set In Order are: painting
floors, outlining work areas and locations, shadow boards, and modular
shelving and cabinets for needed items such as trash cans, brooms, mop and
buckets.




Shine: (Seiso) Once you have eliminated the clutter and junk that has been
clogging work areas and identified and located the necessary items, the next
step is to thoroughly clean the work area. Daily follow-up cleaning is
necessary in order to sustain this improvement. Workers take pride in a clean
and clutter-free work area and the Shine step will help create ownership in the
equipment and facility. Workers will also begin to notice changes in
equipment and facility location such as air, oil and coolant leaks, repeat
contamination and vibration, broken, fatigue, breakage, and misalignment.
These changes, if left unattended, could lead to equipment failure and loss of
production. Both add up to impact the company’s bottom



line.

Standardize: (Seiketsu) Once the first three 5S’s have been implemented,
should concentrate on standardizing best practice in your work area. Allow
employees to participate in the development of such standards. They are a
valuable but often overlooked source of information regarding the work.



Sustain: (Shitsuke) This is by far the most difficult S to implement and
achieve. Human nature is to resist change and more than a few organizations
have found themselves with a dirty cluttered shop a few months following
their attempt to implement 5S. The tendency is to return to the status quo and
the comfort zone of the "old way" of doing things. Sustain focuses on defining
a new status quo and standard of work place organization.


NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 13


QUALITY MANAGEMENT SYSTEM
The Coca Cola Quality System
From the very beginning, the leaders of The Coca-Cola Company have realized that
quality sets them apart from their competitors. For many years, Coca-Cola approach
to managing quality was prescriptive and centrally controlled. But by the mid-1990s,
the realities of the marketplace sparked changes, and their approach to managing
quality began to evolve. The business need to please local tastes, coupled with the
need to maintain consistent quality while quickly introducing new products, led to the
first iteration of The Coca-Cola Quality System (TCCQS) in 1995.
No longer prescribing what to do, how to do it, and when to do it, TCCQS featured
quality and environmental standards that defined the results Coca-Cola’s worldwide
manufacturing operations were expected to achieve. Accountability for achieving
those results shifted to the local business units, and, after 109 years, their approach to
managing quality decentralized. In 1999, an increased emphasis was placed on quality
planning, management review, and safety. Further refinements added standards to
address business goals and objectives, safety, maintenance, and the environment.
TCCQS continuously keep pace with new regulations, quality management methods,
and industry best practices as well as marketplace conditions. There is an increased
awareness of the importance of food safety, not only in manufacturing, but also
throughout the entire supply chain. By refining their requirements, Coke further
ensures that TCCQS embodies the most up-to-date, stringent manufacturing practices.
TCCQS concentrates on customer and consumer satisfaction and TCCQS provides the
framework for safety and environmental stewardship.
Overview of the Coca-Cola Quality System

Now Coca-Cola follows third evolution of TCCQS and this offers the following
improvements to managing quality and accelerating quality system implementation:


A simplified, streamlined, modular structure;



Alignment with externally recognized standards; and



A provision to leverage external resources such as training and auditing, while
addressing the unique requirements of the Coca-Cola system.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 14


QUALITY MANAGEMENT SYSTEM
This evolution further enables improved quality performance and business excellence
driven by:


Integrating and aligning business and quality objectives with metrics to
monitor performance;




Demonstrating top management’s active involvement in quality management
at each business unit;



Integrating preventive action as a management tool;



Including more rigorous demands when planning new product/service
introductions;



Incorporating Hazard Analysis and Critical Control Point (HACCP) into the
Quality Management System Standard; and,



Defining problem solving methodologies and tools to drive continuous
improvement.

The Modular Framework

The framework of TCCQS is much like their business: multifaceted with Quality at its
core. In addition to Quality, TCCQS has Environmental and Safety facets. The
TCCQS framework allows other business units to seamlessly align with it. The

NATIONAL INSTUTE OF BUSINESS MANAGEMENT


Page 15


QUALITY MANAGEMENT SYSTEM
TCCQS pyramid model has four layers, starting with The Promise at the pinnacle.
The other layers are:
■ Policy
■ Assurance
■ Control
Each of the pyramid facets has the same component parts. For example, there is an
Environmental

Management

System

Standard

supported

by

environmental

performance requirements as well as a Safety Management System Standard
supported by safety performance requirements.
Each facet – for Quality, Safety and Environment – has the same four layers. Those
layers are:
The Promise. The Coca-Cola Company exists to benefit and refresh everyone it
touches. This is The Coca-Cola Promise. Regardless of business function, each facet

of the TCCQS framework supports The Promise.
Policy. As the pyramid model illustrates, this layer consists of a Policy Statement.
The Environmental Policy and the Safety Policy are found on their respective sides of
the pyramid, just as the Quality Statement appears on the Quality side of the model.
Assurance. This layer contains the management systems designed to ensure that
control/compliance activities are consistent and effective; ultimately making sure
performance requirements are met. In the pyramid model, notice that on the Quality
side, the management system features the Quality Management System Standard,
which meets the requirements of the ISO Standard 9001:2000 and was constructed
with the intent to embody the management system requirements of the Global Food
Safety Initiative (GFSI) Guidance Document, Third Edition January 2003: (Part II) –
Requirements for a conforming Food Safety Standard (Key Elements), and to stay
current with the most stringent, up-to-date global requirements governing food safety.
In addition, the Quality Management System Standard features Company-specific
elements such as incident management and crisis resolution. For those who choose to
pursue accreditation, the Assurance layer also integrates the management system
requirements that govern laboratory operations embodied in ISO Standard 17025
NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 16


QUALITY MANAGEMENT SYSTEM
On the Environmental facet, the management system includes the Environmental
Management System Standard, which has a focus similar to the Quality facet’s
management system. The Environmental Management System Standard meets the
requirements of ISO Standard 14001: 1996 and has additional Company-specific
elements. The Safety & Loss Prevention facet features the Safety Management
System Standard that meets the requirements of OHSAS 18001:1999. SGS-ICS
(Société Générale de Surveillance - International Certification Services) and LRQA

(Lloyd’s Register Quality Assurance), internationally recognized registrars,
benchmarked TCCQS against quality (ISO 9001:2000), environmental (ISO
14001:1996), and occupational health and safety (OHSAS 18001:1999) standards.
They found TCCQS to meet the requirements of all three.
Control. Controls, or performance requirements, are not new to the Coca-Cola
system. Testing and inspection requirements have been part of the Company’s day-today operations for more than 100 years. However, today’s requirements differ from
the historical, prescriptive requirements because they focus on the results that must be
achieved. Although each local operation must achieve the same end results, exactly
how they do so varies from location to location and from process to process. Notice
that the TCCQS pyramid model depicts a clear separation between Control activities
and Assurance activities. Examples of Control activities include Good Manufacturing
Practices, cleaning and sanitizing methods, and Good Environmental Practices.
Scope. TCCQS evolution brings some changes to the scope of TCCQS. As the
framework illustrates, TCCQS reaches well beyond manufacturing and testing
operations.
All requirements of this Standard are generic and are intended to apply to any
organizational unit, regardless of size, type, and output provided. If a requirement of
this Standard does not apply to an organizational unit, the requirement may be
excluded. Exclusions must not affect the organizational unit’s ability or responsibility
to provide outputs that meet the customer’s requirements, The Coca-Cola Company’s
requirements and applicable laws.
To encourage focus on inbound and outbound processes, TCCQS refines the existing
scope of the traditional manufacturing supply chain into three broad categories:
inbound (acquisition of raw materials), transformation (conversion of raw materials
NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 17


QUALITY MANAGEMENT SYSTEM

into marketable products), and outbound (warehousing, distribution and marketplace).
Process Model
The Coca-Cola Quality System promotes the adoption of a process approach when
developing, implementing, and improving the effectiveness of the quality
management system. This approach offers ongoing control over the linkage between
the individual processes within Coca-Cola system of processes, as well as over their
combination and interaction. As a result, the Company is able to meet customer and
consumer requirements and thus, enhance their satisfaction.
Certification to TCCQS
A prerequisite to Certification is that the organizational unit seeking Certification
meets all performance requirements and:


Demonstrates conformance to all relevant Management System Standards
through an audit;



Manufacturing operations must conform to the Quality, Environmental, and
Safety Management System Standards;

Once the organizational unit meets the prerequisites, additional Certification criteria
must be met (such as attaining a minimum product/package Quality Index,
demonstrating improvement trends, and publicly available sources indicating
applicable food law compliance). Certification to TCCQS enables an operation (if
they choose) to attain a host of external certifications, such as ISO 9001:2000, ISO
14001, and OHSAS 18001 — saving audit costs, minimizing operational disruptions,
and realizing myriad benefits.

The Coca-Cola Quality Statement

The Coca-Cola Company exists to benefit and refresh everyone it touches. For them,
Quality is more than just something the taste or see or measure. It shows in their every
action. Coca-Cola relentlessly strives to exceed the world’s ever-changing
expectations because keeping their Quality promise in the marketplace is their highest
business objective.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 18


QUALITY MANAGEMENT SYSTEM
Explanation to TCCQS
Each organizational unit has establish, document, implement, and maintain a quality
management system and continually improve its effectiveness in accordance with the
requirements of this Standard.

1) Goals & Objectives
 Business Planning
Each organizational unit has a business plan that addresses its objectives and which
promotes continual improvement of the organization and the effectiveness of the
quality management system. This includes the determination of metrics that allow for
the monitoring of performance against objectives. Objectives and metrics have
documented. Top management of each unit is responsible for ensuring that the
business plan is communicated to all employees. All employees are responsible for
understanding the business plan, its objectives and metrics in order to assist with the
achievement of the plan. Progress against the objectives and metrics are
communicated to all employees on a routine basis and insert them to management
review. The business planning procedure considers the following at minimum:



Determination of the factors of success for the department or unit;



An assessment of financial, economic, environmental, safety, and other
current factors that bear on the organizational unit’s success;



An assessment of the risks posed by internal and external factors that could
affect the organization’s ability to meet its objectives and the assets that it
needs to manage;



Human resource capabilities and needs;



Quality capabilities and needs, including resource availability;



Objectives and metrics.

Top management of each department ensures that objectives and metrics, including
those needed to meet requirements for food safety, are established at relevant
functions and levels within the organization. The objectives are measurable and
consistent with the quality statement. Each organizational unit demonstrates continual

improvement of objectives and metrics.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 19


QUALITY MANAGEMENT SYSTEM
 System Planning
Top management of each organizational unit has ensured that:


Planning of the quality management system is carried out in order to meet the
requirements of The Coca-Cola Company, as well as its objectives



The integrity of the quality management system is maintained when changes
are planned and implemented.

2) Management Responsibilities
 Management Commitment
Top management has demonstrated support and commitment to the development,
implementation, and continual improvement of the quality system by


Ensuring the availability of appropriate resources;




Establishing a quality statement and ensuring that key objectives and metrics
are established;



Communicating to the organization the importance of meeting customer as
well as applicable food law requirements;



Ensuring a HACCP program is implemented and maintained in all
manufacturing and distribution operations that produce and distribute products
of The Coca-Cola Company and its business partners;



Conducting planned management reviews;



Ensuring customer requirements are understood and consistently met with the
aim of enhancing customer satisfaction.

 Resources
Top management of each organizational unit has determined and provides the
resources needed to:
a. Effectively achieve the organization’s objectives, as defined in the business
plan;
b. Implement and maintain the quality management system and continually
improve its effectiveness;


NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 20


QUALITY MANAGEMENT SYSTEM
c. Implement, and maintain a HACCP program in all manufacturing and
distribution operations that produce and distribute products of The Coca-Cola
Company and its business partners;
d. Ensure and improve customer satisfaction by meeting customer requirements
and applicable laws.
 Quality Statement
Top management of each organizational unit has established and documents its
quality statement. Management of each organizational unit has developed a quality
statement suited to its own methods of operation and unique concerns. The Quality
Statements are,
a. Appropriate to the purpose of the organizational unit;
b. Include a commitment to comply with requirements and to continually
improve the effectiveness of the quality management system;
c. Include a commitment to food safety;
d. Provide a framework for establishing and reviewing key objectives and
metrics;
e. Communicated and understood within the organization;
f. Reviewed regularly for continuing suitability.
 Communication
Top management of each organizational unit has ensure that appropriate
communication processes are established within the organization and that
communication takes place regarding the effectiveness of the quality management
system.

 Management Review
Top management of each organizational unit has review the quality management
system at planned intervals to ensure its continuing implementation, suitability,
adequacy, efficiency, and effectiveness. A procedure establishes that includes, at
minimum, a review and analysis of the following inputs:
a. Results of audits and HACCP plan validation;

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 21


QUALITY MANAGEMENT SYSTEM
b. Customer and consumer feedback, including trends and individual incidents,
as appropriate;
c. Process performance and product conformity data;
d. Status of preventive and corrective actions;
e. The current Incident Management and Crisis Resolution (IMCR) procedure;
f. Follow-up actions from previous management reviews;
g. Changes that could affect quality management system performance;
h. The need for changes to the quality statement (our quality policy), quality
objectives and the overall quality management system;
i. Progress against objectives and metrics;
j. Recommendations for improvement;
k. Supplier performance.

The output from the management review includes decisions and/or actions related to:

a. Improvement of the effectiveness of the quality management system and its
processes;

b. Development and implementation of effective action plans to manage risks to
the business;
c. Adequacy, suitability, and effectiveness of food safety objectives and the
HACCP program;
d. Improvement of product or service related to customer requirements;
e. Allocation of resources;
f. Establishment of priorities for improvement opportunities. Records of
management review, including all inputs and outputs, must be maintained.

3) Documentation
 Document Control
Each organizational unit is controlling all documents required by The Coca-Cola
Quality System. A documented procedure has to be established defining the:
a. Structure and numbering of the documentation system
b. Protocols for creation and approval of documents prior to issue
c. Review, updating as necessary, and preapprovals of documents

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 22


QUALITY MANAGEMENT SYSTEM
d. Identification of changes and the current revision status
e. Use of a master list or equivalent for internal and external documents;
f. Procedure for distribution and retrieval of documents (when physical
documents are used);
g. Assurance that relevant versions of applicable documents are available at the
point of use;
h. Assurance that documents remains legible and readily identifiable;

i. Assurance that external documents are identified and their distribution
controlled;
j. Prevention of the unintended use of obsolete documents;
k. Identification of obsolete documents if they are retained for any purpose.

Each organizational unit has design a communication strategy that ensures all
appropriate personnel have access to the current authorized requirements,
specifications, programs, and procedures.
 Quality Manual
Each organizational unit is document and maintains a Quality Manual that includes:
a. The scope of the quality management system, including details of and
justification for any exclusion
b. The documented procedures established for the quality management system,
or reference to them
c. A description of the interaction between the processes of the quality
management system

4) Process Integrity
 Process Orientation & Organizational Structure
Each organizational unit has:
a. Identify the processes and procedures needed for the quality management
system and their application throughout the organization
b. Determine the sequence and interaction of these processes
c. Define and communicate the responsibilities and authorities of all persons

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 23



QUALITY MANAGEMENT SYSTEM
d. Ensure all processes within the quality management system are monitored,
controlled, suitable, and effective by determining, collecting, and analyzing
appropriate data
e. Evaluate the data to determine where continual improvement of the
effectiveness of the quality management system can be made.
 Process Monitoring and Control
Each organizational unit is planning, implementing, controlling, monitoring,
measuring, and analyzing its processes, and effectively ensure that new and existing
processes continuously produce material, product, and/ or service within Company
specifications; and which meet applicable laws and this standard. Planning of
processes has been consistent with the overall requirements and objectives of the
quality management system. The process monitoring and control procedure has been
documented for processes that affect the achievement of conformance by material,
product, or service to applicable laws or Company requirements. The process
monitoring and control procedure has included:
a. Compliance to applicable laws;
b. Assurance of required equipment process capabilities;
c. Conformance to Company requirements for process monitoring;
d. Conformance to Company requirements for process approval;
e. Implementation of HACCP program and prerequisites:
f. Determination of effectiveness criteria;
g. Designation of the responsibility for process monitoring and control;
h. Determination of applicable statistical techniques and the extent of their use;
i. Specifications and/or other documentation that describes the characteristics of
the product;

j. Work instructions, as necessary;
k. The use of suitable equipment;
l. The availability and use of monitoring and measuring devices;

m. Conformance to Company requirements for release, delivery and post-delivery
activities.

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 24


QUALITY MANAGEMENT SYSTEM
Records of these activities (when they occur) are maintained. Where product or
process performance does not meet Company requirements, appropriate corrective
actions are taken.
 Infrastructure and Work Environment
Each organizational unit has determined, provide, and maintain the infrastructure
needed to achieve conformity to product and service requirements. Maintenance
procedures, including routine, preventive, and corrective maintenance, needed to
achieve product and process requirements has been documented. Records of
maintenance have been maintained.

5) Design and Development
 Design and Development Planning
The organizational unit is planning and controlling the design and development of
product and other process outputs.
Design and development planning has determined:
a. Design and development stages
b. Review, verification, and validation those are appropriate to each design and
development stage
c. Responsibilities and authorities for design and development.

The organizational unit has managed the interfaces between different groups involved

in design and development to ensure effective communication and clear assignment of
responsibility. The design and development plan has been updated, as appropriate, as
the design and development progresses.

6) Incident Management and Crisis Resolution (IMCR)
Each organizational unit has develop and implement an Incident Management and
Crisis Resolution (IMCR) procedure to prevent and manage incidents or situations
effectively in a manner that protects their consumers, assets, and the image and
trademarks of The Coca-Cola Company. The IMCR procedure is a multifunctional
procedure not necessarily led by the Technical/QA function of the organizational unit.
Where the Technical/QA Manager or equivalent does not lead the IMCR procedure,

NATIONAL INSTUTE OF BUSINESS MANAGEMENT

Page 25