Model
Documents
363
Model
resume
for a purchasing director
with
experience.
T'AYSHA EMERSON
OBJECTIVE
To
gain
full-time employment as
a
purchasing director
EXPERIENCE
1999-present
Sbarro, Inc. Southridge,
SC
Purchasing
Agent
•
Negotiate
with
vendors
vigorously
to
save $3 million yearly
as
a
result of corporate rebate

programs,
maximum discounts, and rapid payment discounts.
•
Maintain and upgrade all
equipment
as
necessary,
saving $100,000
in
leasing
costs.
•
Train and supervise staff on procedure and daily assignments.
•
Estimate preconstruction costs
for
equipment
based
on
design drawings.
1997-1999
Sbarro, Inc.
Commack,
NY
Office
Services
Manager
•
Negotiated and ordered all office supplies and business machines.
•

Implemented training course
for
new
recruits—speeding
profitability.
•
Distributed bi-weekly payroll packages
to
650 company restaurants.
1990-1997
Sonoma Grill Brookhaven,
NY
Purchasing
Assistant
•
Negotiated bids
with
trucking services and scheduled deliveries.
•
Secured warehouse space
for
equipment
storage,
saving $150,000 yearly.
•
Tracked orders
to
insure timely delivery, resulting
in
35%

greater on-time rate.
EDUCATION
2000-2004
SUNY Empire College Hauppaugh,
NY
•
B.A.,
Business
Administration.
•
Graduated
Summa
Cum Laude.
SKILLS
Excellent oral and
written
communication
skills.
Proficient in AS400
computer
system regarding purchasing,
payroll,
and accounting. Knowledge of
various
computer
programs, including Microsoft
Word
and Excel
for
Windows.

FAX
(123)
098-7654
•
E-MAIL
12345
MAIN STREET
•
ANY CITY, STATE OR PROVINCE
12345-6789
•
PHONE
(123)
456-7890
36*t
Appendix
B
Model
chronological
resume
for a technical writer/engineer with extensive experience.
JOHN
ENNIS
192
Plitt
Avenue
Pensacola,
FL 81901
(555)555-5555


EXPERIENCE
Extensive
experience in technical writing on
both
technical and business subjects, in a variety of
formats
including pro-
posal
preparation, technical reports,
software
manuals, management directives and position papers, technical briefing
slides,
ISO
9000
certification procedures, procurement specifications, and business
analysis.
1987-present
NORTHROP GRUMMAN CORPORATION
Pensacola,
FL 81901
Engineering
Specialist.
A-10
Program
•
Write
technical
analysis
reports and proposals: define system requirements, evaluate software and hardware
platforms and technical approaches, perform trade studies, develop design concepts, and plan and manage

work efforts. Analyze, manage, and implement systems
analysis
solutions under contract to the
USAF.
Edit
engineering
inputs and produce deliverable documents.
4
Lead author for the
A-10
Prime proposal Executive Summary, Past Performance, and Management volumes.
Principal
interface to the proposal center production
staff
(layout,
graphics,
presentation
style).
Website con-
tent
author. Designed marketing brochure for real-time simulation laboratory. Authored ISO
9000
certifica-
tion procedures.
•
Present technical and management briefings to employees, management, and customers. Ghostwrite execu-
tive presentations and position papers.
•
Train employees and customers in the use of
various

computer
systems.
Spring
2001
Florida State University
Pensacola,
FL 81901
Adjunct
Professor
•
Taught EGL 209 Technical Communications: business and technical writing/presentations for a targeted
audience including technical research reports, technical
manuals,
proposal preparation, ISO
9000
certification
procedures, procurement specifications, etc.; use of appropriate commercial, industry, and government specs
for
technical writing (such as
IEEE,
ANSI, ISO, and DOD); preparation and use of electronic media.
1977-1987
FAIRCHILD
REPUBLIC
COMPANY
Pensacola,
FL 81901
Supervisor
of
Engineering

Personnel
•
Succession
plan author.
•
Trained supervisors in the writing of Management
By
Objectives performance
appraisals
and job evaluations.
4
Author
of
five-year
facilities capital plan, AAP reports, engineering policies and procedures. Executive
ghost-
writer for all manner of
business
documents.
•
Designed and presented college recruiting briefings at engineering
colleges.
•
Resume
ghostwriter for outplacement center.
Associate
Administrator
•
Wrote
and edited

A-10
Aircraft Structural Integrity
Plans
for
both
the
A-10
and T-46 Aircraft (annual tech-
nical
analysis
report
approximately 600
pages).
•
Wrote
Corrosion Prevention and Control Plan contractual documents for the T-46.
•
Wrote
portions of the NGT proposal Technical and Cost
Analysis
volumes.
•
Wrote
portions of the annual Tri-Services Research and Development
report.
•
Conducted training
classes
in several
computer

systems (CMS, ADRS).
EDUCATION
MBA
Management Information
Systems
with
distinction May 1988 New York Institute of
Technology
BS
Computer
Science/Business/English
May
1982
New York Institute of
Technology
Advanced
Computer
Engineering
Certificate Client Server Computing April 1997
University
of California Irvine (Extension program at
Northrop
Grumman, NY)
Flight
and Ground Simulation Certificate
Jan
1996 State University of New York
Binghamton
Model
Documents

365
(over
Letter
Model cover
letter
to accompany the
resume
for an entry-level
financial
services
position.
Street Address
Anytown, City Zip Code
Charles
Rozakis
March
27,
2003
Ms.
Middle Manager
Big
Financial
Company
Big
City,
Big
Town
55555
Dear
Ms.

Middle Manager:
I
am looking for permanent employment in investments or a related field. While I would prefer an
analyst
position, I'm always open to new experiences and I think my
skills
would be applicable in a
wide variety of
areas.
I
will graduate in June of
2003
with
an
AB
in Economics from Princeton University. Also, I spent the
summers of
2001
and
2002
working as a summer
analyst
at Morgan
Stanley,
working
with
a senior
loans
group. This
gave

me firsthand experience not just in buy-side portfolio management, but
also
in
an
unusual asset
class.
For
further information, please see my resume'. I would welcome a personal interview to
give
you a
more
in-depth
view of
my
qualifications. Thank you very
much
for your time.
Sincerely,
Charles
Rozakis
366
Appendix
ES
Thank
You Letters
Model business thank you
letter:
Dear Mr. Harris:
Than you for the interview today. I enjoyed the
tour

of the facility as well as getting a chance to
meet
the
staff. I appreciate the
warmth
and friendliness your
staff
showed me. I remain highly interested in your
company.
I
was
also
pleased to learn a little more about the operations and the way your company is run. It is
refreshing
to see the level of care
that
goes
into running such a complicated business while maintaining
the highest level of customer care and quality control.
I
look forward to hearing from you and would greatly appreciate the chance to become
part
of your com-
pany. Thank you
again.
Sincerely,
J. P.
Jobseeker
Model business thank you
letter:

Inside
Address
Date
Dear Mr. Harris:
I
spoke to my cousin Alan and he told me
that
the marketing position at
Big
Publishing Company is
open
again
and
that
you had told him
that
I might have another shot at it. Unfortunately, I
won't
be able
to pursue the job this time. As you can see from the stationery, my job search was successful. I started at
Hearst Publications
in
January as a Product
Manager.
I am involved in marketing such titles as
Redbook,
Country
Living,
and
Esquire

at the newsstand level. It is similar to
what
I did at Time and maybe to some
extent
what
I would have been doing at
Big
Publishing Company.
In any event, I wanted to thank you for your help and for thinking of me
again.
The job at
Big
Publishing
Company sounds exciting and I would have enjoyed being involved in the marketing of such great prod-
ucts. I plan on building a long career at Hearst, but please stay in
touch
in the
future
about any possible
opportunities at
Big
Publishing Company. You never know.
Again,
thank you very much for your help.
Sincerely,
J. P.
Jobseeker
Appendix
Guide to Grammar and Usage
A

Adjectives
Adjectives are words
that
describe nouns and pronouns. Adjectives answer
the questions
"What
kind?"
"How much?" "Which
one?"
or "How
many?"
Examples:
pretty, blue, weak, many
There are four kinds of adjectives:
•
Common adjectives
•
Proper adjectives
•
Compound adjectives
•
Articles
Let's
look at each.
•
Common adjectives describe nouns or pronouns.
Examples:
strong, green, handsome, rich
•
Proper adjectives are formed from proper nouns.

Examples:
California
oranges,
Chinese
silk
•
Compound adjectives are made up of more than one word.
Examples:
far-off
country,
teenage person
368
Appendix
(
Articles
are a special type of adjective. There are
three
articles: a, an, the. The is
called
a "definite article" because it refers to a specific thing. A and an are called
indefinite articles because they refer to general things.
Follow
these rules to use adjectives correctly:
•
Use an adjective to describe a noun or a pronoun.
•
Use an adjective after a linking verb. A linking verb connects a subject
with
a
descriptive word. Here are the most common linking verbs:

be
(is,
am,
are,
was,
were,
and so on),
seem,
appear,
look,
feel,
smell,
sound,
taste,
become,
grow,
remain,
stay, and turn.
Example:
Chicken made this way
tastes
more
delicious
(not
deliciously).
Adverbs
Adverbs are words
that
describe verbs, adjectives, or other adverbs. Adverbs answer
the questions "When?" "Where?" "How?" or "To

what
extent?"
Examples:
always,
often, quietly, slowly
Most adverbs are formed by adding -ly to an adjective. Here is a list of the most com-
mon adverbs
that
do not end in -ly:
afterward
almost
already
also
back
even
far
fast
hard
here
how
late
long
low
more
near
never
next
now
often
quick

rather
slow
so
soon
still
then
there
today
tomorrow
too
when
where
yesterday
Use an adverb to describe a verb, an adjective, or another adverb.
Examples:
Describe a verb: Experiments using dynamite must be done
carefully.
Describe an adjective: Sam had an
unbelievably
huge
appetite
for pizza.
Describe an adverb: They
sang
so
clearly.
Guide
to
Grammar
and

Usage
369
Agreement
of
Pronoun
and Antecedent
Pronouns
and antecedents (the words to which they refer) must agree or match.
Follow
these rules:
•
A pronoun replaces a noun. To make sure
that
your writing is clear, always use
the noun first before using the pronoun.
•
Be sure
that
the pronoun refers directly to the noun.
•
A pronoun
agrees
(or matches)
with
its antecedent. Use a singular personal pro-
noun
with
a singular indefinite pronoun.
Example:
If

anyone
questions the amount, refer him or her to payroll. The
singu-
lar
pronouns him or her refer to the singular pronoun
anyone.
Here is a list of the common singular indefinite pronouns:
anyone
every (person, etc.) no one someone
each
everyone one
either neither somebody
Aqreement
of
Subject
and Verb
Agreement means
that
sentence parts match.
Follow
these rules to match sentence parts:
•
A singular subject takes a singular verb.
Example:
I am
going
to the movies.
•
A plural subject takes a plural verb.
Example:

Lou and
Shai
are
going
to the movies.
•
Some verbs have irregular forms. The following table lists the most common ones.
Be
Do Have
Singular:
is, am, was does, did has, had
Plural:
are, were do, did have, had
•
Ignore words or phrases
that
come between the subject and the verb.
Example:
Too many
onions
in a stew often cause an upset stomach.
The plural subject
onions
requires the plural verb
cause.
Ignore the intervening
prepositional phrase "in a stew."
370
Appendix
C

•
Subjects
that
are
singular
in meaning but plural in form require a
singular
verb.
Examples
include
measles,
news,
economics,
and
mathematics.
Example:
The
news
was
good.
•
Singular
subjects connected by either
or,
neither

nor, and not
only

but

also
require a
singular
verb.
Example:
Either the witness or the defendant
was
lying.
•
If the subject is made up of two or more nouns or pronouns connected by
or,
nor,
not
only,
but
also,
the verb
agrees
with
the noun closer to the pronoun.
Example:
Neither the contract nor the
page
proofs
are
arriving
in time to meet
the deadline.
Example:
Neither the page proofs nor the

contract
is
arriving
in time to meet the
deadline.
Antecedent
The noun the pronoun stands for.
Apostrophes
See
Possession.
(
Capitalization
•
Capitalize the first word of
A
sentence:
It rains on the Spanish plain.
A
line of poetry: I think
that
I shall never see
A
poem as lovely
as
a tree
The greeting of
a
letter: Dear
Ms.
Ramirez:

A
complimentary
close:
Yours very truly,
Each
item in an outline:
I.
Introduction
A. Topic sentence
B.
First major point
C. Second major point
Guide
to
Grammar
and
Osa
je
371
•
Capitalize the titles of books, plays, newspapers, and magazines.
Examples:
A book title: The Big
Book
of
Dates
A play:
Dance
of the
Vampires

A newspaper: The Daily News
A
magazine:
The
Atlantic Monthly
•
Capitalize titles before a person's name.
Examples:
Dr. Frankenstein, Ms. Schmendrick, Rev. Smith, Mr.
Myles
•
Capitalize abbreviations
that
appear after a person's name.
Examples:
Martin Luther
King
Jr.,
Laurie Rozakis, Ph.D.
•
Capitalize titles of parents and relatives not preceded by a possessive word.
Examples:
We saw Mother kissing Santa Claus. I saw my father
with
my
mother.
•
Capitalize geographical places and sections of the country.
Examples:
Europe, Asia, United States of America, Lake Erie, the South,

Yellowstone National Park
•
Capitalize the names of historical events, era, and documents.
Examples:
the Civil War, the
Renaissance,
the Magna Carta
•
Capitalize the names of
languages,
nationalities, and races.
Examples:
Language:
French, German, Russian
Nationalities: American,
Japanese,
Indian
Races:
African American
•
Capitalize religions and references to the Supreme
Being.
Examples:
Religions:
Judaism, Catholicism
References:
the Creator, Him, His name, He, Heaven
•
Capitalize
proper

nouns and
proper
adjectives.
Examples:
Proper nouns: Shakespeare, Mexico
Proper adjectives: Shakespearean, Mexican
•
Capitalize brand names.
Examples:
Jell-O
pudding, Kleenex tissues
J72
Appendix
(
•
Capitalize the names of
organizations,
institutions, courses, and famous buildings.
Examples:
Organizations:
The Girl Scouts of America
Institutions: The United Nations
Courses:
French
101,
Mathematics 203 (but not mathematics)
Buildings:
The Empire State Building
•
Capitalize

days,
months, and holidays.
Examples:
Days:
Monday, Tuesday, Wednesday
Months: February, March, April
Holidays:
Thanksgiving, Fourth
of
July,
Kwanzaa
•
Capitalize abbreviations for time.
Examples:
6 A.M., 6 P.M.
•
Capitalize the words I and Oh.
Examples:
Quickly, I
turned
around.
Oh! Did you see that?
Case
Case
is the form of
a
noun or pronoun
that
shows how it is used in a sentence.
English

has
three
cases:
nominative,
objective,
and
possessive.
•
Use the nominative case to show the subject of
a
verb.
Example:
We
spoke to the agent
about
the deal.
•
Use the objective case to show the noun or pronoun receives the action.
Example:
The agent was willing to speak to us.
•
Use the
possessive
case to show ownership.
Example:
The agent
gave
us his advice.
The following chart shows the
three

cases.
Nominative
Objective Possessive
(Pronoun
as
Subject)
(Pronoun
as Objective) (Ownership)
I
me my, mine
you
you your, yours
He him his
she
her her, hers