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<b>UNIVERSITY OF ECONOMICSHUMAN RESOURCE MANAGEMENT</b>

<b>Da Nang – 3/2024</b>

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1. COMPANY INTRODUCTION...3

1.1. Mission, Vision, Values:...3

1.2. Products and Services:...3

1.3. Company Size:...4

1.4. Company Culture:...4

1.5. Customers:...5

1.6. Organizational Chart:...6

1.7. Introduction about the Accounting department:...6

2. JOB ANALYSIS REPORT...7

2.1. Job analysis plan:...7

3. EVALUATION AND COMMENTS...14

3.1. Application of the results of job analysis (Job Description and Job Specification) in practice at the unit:...14

3.2. Advantages and disadvantages of the group when conducting job analysis:...14

3.3. Experience drawn from experience in exercises:...15

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<b>1. COMPANY INTRODUCTION</b>

<b>Name of the company: SMOSA Technology Joint Stock Company</b>

<b>Location: No 9 Thanh Liet Street, Hai Ngan Building, Thanh Tri District, Ha Noi</b>

Capital, Viet Nam.Logo:

<b>1.1.Mission, Vision, Values:</b>

Mission: Building a professional working environment, providing high-tech productlines, bringing optimal solutions to the electrical system.

<b>Vision: </b>To become a leading company in the production and business of precisionmechanical products, electrical equipment, switchboards, cable trays in Vietnam.Values: “Create a difference”

<b>1.2.Products and Services:</b>

Electrical equipment:Electrical cabinet

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Job Analysis and Job Description - Group 5 - 48K02.1Cable tray

AptomatCircuit breakerTransformer stationTransformersService:

Mechanical processingLaser cuttingLaser weldingSheet metal bending

<i><b>Field of activity: Specializing in manufacturing and trading electrical equipment,</b></i>

electrical cabinets, cable tray ladders using LASER and CNC technology.

The company regularly organizes cultural, sports, and travel activities to enhancesolidarity and bonding among employees.

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+ Medium and small enterprises in various fields:Mechanical

Southeast Asian countriesSome typical customers:

Vietnam Electricity Group (EVN)

Vietnam National Petroleum Group (Petrolimex)Vietnam Oil and Gas Group (PVN)

Vietnam Military Telecommunications Group (Viettel)

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Job Analysis and Job Description - Group 5 - 48K02.1

<b>1.6.Organizational Chart:</b>

<b>1.7.Introduction about the Accounting department:</b>

Chief Accountant: Do Thi Trang

Number of employees in the Accounting Department: 7 people including the chiefaccountant.

The company's accounting department consists of 5 areas:Purchasing Accounting

Sales AccountingBank AccountingTax AccountingCost Accounting

Function: Advise the Board of Directors and organize the implementation of tasks: timelyaccounting, full recording of all assets, owner's equity, liabilities; financial revenue andexpenditure activities and business results according to the company's internalregulations, ensuring good service for business operations.

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<b>2. JOB ANALYSIS REPORT2.1.Job analysis plan:2.1.1.Objective:</b>

Clearly define the tasks, responsibilities and requirements of the Bank Accounting - Debtposition

Provide accurate information to recruit, train and evaluate the work performance ofaccounting staff

Create a basis for building an effective human resources management system

Refer to documents related to Banking and Debt Accounting work.

<i><b>Below is the job analysis plan:</b></i>

<b>Task title(What?)</b>

<b>How to perform(How?)</b>

Prepare a setof interview

08/2/2024 GoogleMeet

ThuỳTrang,Thảo Ngân

Collectinformation from

Compose onGoogle Docs.

18/2/2024 Googlemeet

ThùyDiễm,Xuân Mai

Get to know moreabout the company

that my team isreporting on

Search forinformationthrough thecompany's websiteContacting

informationcontent, method

Contact theinterviewer'sinformation via

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Job Analysis and Job Description - Group 5 - 48K02.1

and interview date Zalo, then discussthe interview

contentInterviewing 25/2/2024 MS Team Xuân Mai,

Thùy Diễm

Collectinformation onissues related to

the position ofBank Accounting -

Participate in theinterview at 8:30a.m. on February

25, 2024,sequentially ask

questions anddiscuss the content

of the interview.Issues related tothe position ofBank Accounting-

and TakingNotes Duringan Interview

Trang,Thảo Ngân

Having data tomake jobdescriptions aswell as necessary

information forreports

Utilize screenrecording software

to capture theinterview.

Writing aJobDescription

27/2/2024 GoogleMeet

ThuỳTrang,Thảo Ngân

Provide detailedinformation about

the duties,responsibilities,

required skills,and relatedrequirements for

the position ofBank Accounting -

Based on the set ofquestions and theinterview session

to complete

Writing aJobPerformance

28/2/2024 At library Xuân Mai,

Thùy Diễm ^{Clearly define the}requirements andexpectations for

the position ofBank Accounting -Debt, evaluate the

job performanceof employeesobjectively and

Develop aquestionnaire

related to theinformation in the

Standard andemploy thequestionnairemethod to collect

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data.Writing a

Report ^{29/2/2024 At library} Trang,^ThuỳThảo Ngân,

ThuỳDiễm,Xuân Mai

Complete the

group exercise Google Docs.^{Compose on}

Creating aPresentation

Trang,Thảo Ngân,

ThuỳDiễm,Xuân Mai

Complete thecontent of theslides and the

The entire groupfollows theassigned content on

Presentingon behalf of

the team

Trang,Thuỳ Diễm

Present the way tocarry out thereport and conveythe working ideas

of the team.

The group appointstwo representativesto present in front

Successfully interviewed 1 accountant.

Collect detailed information about the tasks, responsibilities, and requirements of theBank Accounting - Debt position.

Document analysis:

Analyze current job descriptions and related documents.Identify the strengths and weaknesses of the current job description.

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Job Analysis and Job Description - Group 5 - 48K02.1

<b>2.3.Job analysis results:2.3.1.Job description (JD):</b>

<b> </b>

<b> JOB DESCRIPTION</b>

Date of entry into

force: ^02/03/2024Update Date: 28/02/2024Page number 02

<b>PART 1: GENERAL INFORMATION</b>

Position: Bank Accounting - DebtLocation: No 9 Thanh Liet Street, Hai Ngan Building, Thanh Tri District, Ha Noi Capital, Viet Nam.

Room: T07

Department: Accounting

Report to

Direct superior: Chief

Accountant ^{Indirect Superior: None}

<b>PART 2: JOB PURPOSE</b>

- Record and account for arising economic transactions- Synthesize and analyze financial and monetary situation- Provide information for management and administration

<b>PART 3: KEY RESPONSIBILITIES/DUTIES</b>

1 Make debt - Summarize money, plan payments to the supplier.- Monitor and update the status of customers' receivables and payables.

- Analysis of the financial situation of customers and suppliers to assess public debt

- Increase the reputation of the business in the market.- Strengthening relationshipswith customers and suppliers.- To contribute to the sustainable development of the business

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- Send payment reminders for overdue debts.

- Pay debts on time and in full.

- Increase access to loans from banks.

- Maintain good relationships with suppliers and customers.

3

Statistics and cash flow management

- Provide input and output guarantees for contracts.- Analyze revenues and expenditures over time, by department, by project, etc.- Identify trends and forecast future cash flows.

- Provide cash flow information tomanagement to make appropriate business decisions.

- Ensure financial security for the company.- Create credibility and trust with partners.

- Increase the competitiveness of the business.

<b>PART 4: AUTHORITY</b>

- Conduct accounting according to the law.

- Propose solutions to improve the efficiency of the accounting department.- Manage and use the assets, supplies, tools of the accounting department.- Attend meetings of the corporate leadership when related to accounting and finance.

- Business representatives conduct transactions with stakeholders on financial and accounting issues.- Signing documents relating to accounting and finance under the authorization of the corporate leadership.

<b>PART 5: WORK RELATIONS</b>

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Job Analysis and Job Description - Group 5 - 48K02.1

Work unit/position Purpose of work

interaction ^{Organization/Individual} ^{Purpose of work interaction}Departments in the

Company ^{To collect information}and provide information to serve the management and administration of the bank.

- MB Bank- BIDV Bank - MSB Bank

- To perform payment transactions and money transfers.

- To find the most effective source of loans and savings

Accounting department

To accurately make debt for output projects.

<b>PART 6: WORKING CONDITIONS</b>

6.1 Working time:

Time in works8am - 5pm

Work in shifts

6.2 Vehicles: Types of legal personal vehicles.6.3 Labor

protection equipment:

Freedom Labor protection: None

6.4 Working

environment: ^{Normal working conditions}

<b>PART 7: APPROVALConfirmation of the personimplementing the job description</b>

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Finance-and universities.Understanding of regulations and laws related to banking activities and debt.

Have knowledge of debt accounting operations.

There are certificates related

<b>to the fields of Accounting, Finance - Banking, such as:</b>

ACCA, CPA.

Master the latest regulations and laws related to banking activities and debt.

Have in-depth knowledge of the banking and debt sector.

office information software: Word, Excel.

Skills in entering documents and checking documents.

High debt analysis and risk assessment skills.

Have office information technology certificate at proficiency level: MOS, advanced information technology

Manage and monitor debt strictly.

Can negotiate and collect debt effectively.

Have good English communication skills, international English certificates: IELTS, TOEIC.

Ability to update new and constantly changing knowledge in the accountingindustry.

Honest, careful, meticulous.

High responsibility in work.

Have the ability to communicate.

Ability to lead and inspire.Have a spirit of eagerness to learn and progress.

Ability to adapt to a dynamic, high-pressure working environment.

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Job Analysis and Job Description - Group 5 - 48K02.1

<b>3.1.Application of the results of job analysis (Job Description and Job Specification) in practice at the unit:</b>

Use job descriptions and job performance standards as the basis for recruiting newaccounting staff.

Evaluate the competence and job performance of accounting staff based on the criteria inthe job performance standards.

Use job descriptions and job performance standards to train and develop the capabilitiesof accounting staff.

Regularly update job descriptions and job performance standards to align with changes injob requirements and business needs.

<b>3.2.Advantages and disadvantages of the group when conducting job analysis:</b>

- Receive detailed guidance from the lecturer.

- Members in the group cooperate well and have a good team spirit.- Tasks for each member in the group are clearly divided.

- The group receives the consent to participate in the interview of Ms. Ngoc Tram.- The interview session goes smoothly and the contribution of Ms. Ngoc Tram has greatly

helped the group in completing the assignment.

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<b>3.3.Experience drawn from experience in exercises:</b>

Job analysis is an important process that helps clarify the requirements of the jobposition.

Job description and job performance standards are useful tools for recruiting, training,and evaluating employees' job effectiveness.

Working in teams helps share knowledge, experience, and successfully complete tasks.When preparing interview questions, it is essential to closely follow the information inthe job description, avoiding vague questions that waste time and do not yield usefulinformation for the group assignment.

When interviewing guests, it is crucial to thoroughly research the guest before contactingthem for the interview.

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Job Analysis and Job Description - Group 5 - 48K02.1

<b>A table of assessments of the contributions of the members</b>

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