PeopleSoft Human
Capital Management 9.2
Business Process Maps

March 2013


PeopleSoft Human Capital Management 9.2 Business Process Maps
CDSKU hcm92bpms
Copyright © 1992-2013, Oracle and/or its affiliates. All rights reserved.

Trademark Notice
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks
of their respective owners.
Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks
are used under license and are trademarks or registered trademarks of SPARC International, Inc.
AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of
Advanced Micro Devices. UNIX is a registered trademark of The Open Group.

License Restrictions Warranty/Consequential Damages Disclaimer
This software and related documentation are provided under a license agreement containing restrictions
on use and disclosure and are protected by intellectual property laws. Except as expressly permitted
in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast,
modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any
means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for
interoperability, is prohibited.

Warranty Disclaimer
The information contained herein is subject to change without notice and is not warranted to be error-free.
If you find any errors, please report them to us in writing.

Restricted Rights Notice
If this is software or related documentation that is delivered to the U.S. Government or anyone licensing it
on behalf of the U.S. Government, the following notice is applicable:
U.S. GOVERNMENT END USERS: Oracle programs, including any operating system, integrated
software, any programs installed on the hardware, and/or documentation, delivered to U.S. Government
end users are "commercial computer software" pursuant to the applicable Federal Acquisition Regulation
and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification,
and adaptation of the programs, including any operating system, integrated software, any programs
installed on the hardware, and/or documentation, shall be subject to license terms and license restrictions
applicable to the programs. No other rights are granted to the U.S. Government.

Hazardous Applications Notice
This software or hardware is developed for general use in a variety of information management
applications. It is not developed or intended for use in any inherently dangerous applications, including
applications that may create a risk of personal injury. If you use this software or hardware in dangerous
applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy, and
other measures to ensure its safe use. Oracle Corporation and its affiliates disclaim any liability for any
damages caused by use of this software or hardware in dangerous applications.


Third Party Content, Products, and Services Disclaimer
This software or hardware and documentation may provide access to or information on content, products,
and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly
disclaim all warranties of any kind with respect to third-party content, products, and services. Oracle
Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your
access to or use of third-party content, products, or services.

Alpha and Beta Draft Documentation Notice
If this document is in preproduction status:
This documentation is in preproduction status and is intended for demonstration and preliminary use only.

It may not be specific to the hardware on which you are using the software. Oracle Corporation and its
affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to this
documentation and will not be responsible for any loss, costs, or damages incurred due to the use of this
documentation.



Recruiting

Analyze Recruiting

Human
Resources VP

Human
Resource
Manager

Plan Recruiting

Recruiter
Recruit Applicants

Evaluate and
Select Applicants

Hire and Enable
Resources

Line Manager


Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

5


Plan Recruiting

Define
Organization
Competencies and
Accomplishments

Analyze Recruiting

Define Recruiting
Goals and
Measurements

Assess Workforce
Competencies

Create
Competency
Strategy

Human
Resource
Manager
Analyze Pool of

Available
Applicants

Create
Recruiting
Strategies

Analyze
Recruiting
Processes and
Channels

Recruit Applicants

Recruiter

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

6


Recruit Applicants

Human
Resource
Manager

Plan Recruiting

Human

Resources VP

Line Manager

Analyze Recruiting

Create Job
Requisitions

Post Job
Requisitions

Evaluate and
Select Applicants

Recruiter

Attract Applicants

Receive and Track
Applications

Candidate

Search for Jobs
Self-Service

Apply for Job
Self-Service


Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

7


Create Job Requisitions
Human
Resource
Manager

Plan
Recruiting

Plan Headcount
(FPS)

Yes

Resubmit for Approval

Line Manager

No

Request
headcount?

No

Request

Recruiter to
create job
opening?

No

View list of existing and/or
prior job openings, if needed
Search Job Openings
Browse Job Openings

Create new job
opening
Create New Job
Opening

Associate notes
and attachments
as needed
Create New Job
Opening

Select screening
questions for online
applicants
Create New Job
Opening
Job Opening Screening

Request job opening

approval
Create New Job
Opening
Check job opening
approval status
Pending Approvals

Clone
existing job
opening?

Yes
Yes

Clone existing job
opening
Search Job
Openings

Post Job
Requisitions

Modify cloned job
requisition to meet
requirements
Search Job
Openings

Receive notification
of job opening

pending approval
Pending Approvals
Worklist

Recruiting
Approval
Authority

Review, update,
approve or deny
request for job
Pending Approvals

No

Modify Existing
Opening

Review and update
existing job opening in
progress
Search Job Openings

Create New
Job Opening

Create new job
opening
Create Job Opening


Select person or nonperson profiles for base
requirements
Create Job Opening

Recruiter
View list of existing
and/or prior job
openings
Search Job
Openings
Search Job
Postings

How to create
job opening?

Clone Existing
Job Opening

Create from
Open Position

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Clone existing job
opening
Search Job Openings

Modify cloned job requisition
to meet requirements

Search Job Openings

Create job opening based on
open position
Create Openings from Positions

Select pre-screening
and screening
questions for rating
online applicants
Screening

Associate notes
and attachments
as needed
Manage Job
Openings

Ready to
submit for
approval?

Yes

Request job
opening
approval
Pending
Approvals


Check job
opening
approval status
Pending
Approvals

Resubmit for Approval

8


Post Job Requisitions

Company Web Sites

Identify internal
or external
websites for
posting

Recruiting
Agencies

Identify
recruiting
agencies for
posting job
opening

Line Manager

Create Job
Requisitions

Where to
post job?

Job Board

Services
Procurement

Identify job
boards for
posting

Post job opening
Manage External
Postings

Integration with third party
using PeopleSoft's Open
Integration Framework (OIF)

Identify Services
Procurement for
posting job
opening

Post job opening
Manage External

Postings

Integration with PeopleSoft
Services Procurement using
PeopleSoft's Open
Integration Framework (OIF)

Company Web Sites

Identify internal
or external
websites for
posting

Recruiting
Agencies

Identify
recruiting
agencies for
posting job
opening

Recruiter
Where to
post job?

Job Board

Services

Procurement

Candidate

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Identify job
boards for
posting

Post job opening
Manage External
Postings

Integration with third party
using PeopleSoft's Open
Integration Framework (OIF)

Identify Services
Procurement for
posting job
opening

Post job opening
Manage External
Postings

Integration with PeopleSoft
Services Procurement using
PeopleSoft's Open

Integration Framework (OIF)

Receive posting
confirmation(s)
Manage External
Postings

Review job postings by
job board, if needed
Manage External
Postings
Search Postings
Full Text Vacancy (USF)

Receive posting
confirmation(s)
Manage External
Postings

Review job postings by
job board, if needed
Manage External
Postings
Search Postings
Full Text Vacancy (USF)

Attract Applicants

Search for
Jobs SelfService


9


Search for Jobs Self-Service

Search Print Media

Search hard
copy
publications

Attend
Recruiting Event

Attend recruiting
event or job fair

Where to
search for
job?

Visit Job Boards

View job
postings directly
on job board

Register for job
board and

provide profile
information

Candidate
Search
the Internet

View job
postings on
other external
websites
Send job
to friend

Search
Company
Website

Search job postings
directly on company
website
Careers
Job Search

Review job
postings
Careers

Register as a new
applicant

Careers

Save job
to list

Save job to list
Careers

Set up automatic
job search

Subscribe to potential employer's
job search agent
Careers

Receive and review list of
job postings
Careers

Process applicants’
automatic job searches
Run Job Search Agent

Provide email
notification for jobs
found that match
applicant criteria

Choose
action


Post Job
Requisitions

Employee
Search Company
Internal Careers Site

Search job postings
directly on company
website
Careers

Review job
postings
Careers

Choose
action

Apply for Job
Self Service

Apply for job

Choose
action

Register
as applicant


Recruiter

Email job posting
to a friend
Careers

Set up automatic
job search

Subscribe to potential employer's
job search agent
Careers

Save job
to list

Save job to list
Careers

Send job
to friend

Email job posting to a friend
Careers

Refer a friend

Receive and review list of
job postings

Careers

Refer a friend
Careers

Apply for job

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

10


Attract Applicants

Advertise

Advertise job
openings in
media
publications

Receive
Inquiries or Referrals

Receive
inquiries or
referrals in
person or via
phone or email


Participate in
Recruiting Events

Participate in
job fair or
recruiting event

Track
correspondence and
contacts
Contact Notes
Manage Applicant

Create list of
applicant leads to
qualify
Applicant Lists

Contact
potential
applicants by
email, phone,
fax or mail

Track
correspondence
and contacts
Contact Notes
Manage
Applicant


Record general
expenses
associated with
recruiting
Search Job
Openings

Receive and Track
Applications

Recruiter
Choose how
to source
applicants

Line Manager

Search Applicant
Database

Search applicant
database for
individuals meeting
criteria
Find Applicants

Search the Internet

Search the internet for

applicant leads
Find Applicants

Create/Review
Hot Jobs

Define "hot jobs"
criteria
Hot Jobs

Review applicant
search results
Find Applicants

Review hot job
history and update
amounts and
timing of awards
Hot Job History

Post Job
Requisitions

Employment
Coordinator

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Create
Employee Referral

Program

Define the conditions under
which an employee is eligible
for award payment under the
Employee Referral Program
Employee Eligibility Rules

Set up the amounts and
timing of awards in the
category for both ERPs
and hot Jobs
Award Category Rules

Create or update a referral
program ID, description,
effective date, and some
business rules
Employee Referral Program

Select the employee eligibility
and award category rules that
are in effect for the program
Employee Referral Program

11


Apply for Job Self-Service


Search for Jobs
Self-Service

Prompted by Print Media or Recruiting Events

Method of
application?

Mail Resume

Mail hard copy
of resume

Fax Resume

Fax copy of
resume

Email
Resume

Candidate

Select the
positions for
which to apply

Send applicant
profile to
company

recruiting
process

Transfer applicant to
online application
form pre-populated
with information
provided by
applicant

Register as a
new applicant
Careers

Provide
a resume online
Careers

Upload Resume

Apply
Directly Online
Prompted by
External
Job Boards
or Internet

Email copy of
resume


Choose
action

Paste Resume Text

Create a resume
online
Careers
No
Search job
postings
Careers

Search Job Postings
Integration with third party
using PeopleSoft's Open
Integration Framework (OIF)

Select jobs in
which to apply
Careers

Provide additional
attachments to support
job application
Careers

Provide attachments
Apply for a Job


Apply for a job
Careers

Complete pre-screening
questionnaire
Careers

Pass
pre-screen?

Yes

Verify contact
information
Careers

Prompted by Externally Exposed Job Postings on Company Website

Provide
competency and
accomplishment
information
Careers

Provide
employment
and training
history
Careers


Provide
references
and personal
data
Careers

Provide
referral
source
information
Careers

Respond to
screening
questions
Careers

Submit online
application
Careers

Choose
action

View
activity

View a summary of the
jobs applied for, and
the application status

Careers

Track correspondence received from applicants
Contact Notes
Manage Applicant
Administer Referrals
Track Duplicate Referrals

Recruiter

Receive
confirmation that
the resume was
received
Careers

Receive and Track
Applications

Confirm or cancel the
referral initiated by the
applicant
Confirm Referral

Employee Choice to Seek Job Opportunity

Employee
Employee Choice to Refer a Friend

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.


Select job
opening and
create a referral
Refer a Friend

Review the eligibility and
award payment status for
each applicant referred
Check Referral Status

12


Receive and Track Applications

Candidate

Apply for Job
Self-Service

Process Emailed Resumes

Yes

Choose
resume
option

Load Resumes


Extract resumes from
emails

Load resumes received in
electronic format
Load Resume
Manage Resumes

Parse resume using third-party
resume extractor and
PeopleSoft’s Open Integration
Framework

Notify applicants that
resumes have been
added to the applicant
database

Employment
Coordinator

Resume
parsing
available?

No

Identify or update
applicant information

Add New Applicant

Create resume receipt
acknowledgments and send to
applicants
Generate Recruitment Letters
Send Correspondence

Record information about how
the applicant was referred to
the organization
Add New Applicant

Recruiter

Add or update
competencies and
accomplishments
Add New Applicant
Application Details

Create an
individualized checklist
for a particular
applicant for whom
recruitment activities
are tracked
Applicant Checklist

Review summary of applicants

Applicant Summary by Job
Applicant Summary by Source

Attract
Applicants

Line Manager

Human
Resources VP

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Evaluate and
Select Applicants

Analyze Recruiting

13


Evaluate and Select Applicants

Recruiter

Recruit Applicants

Source Applicants

Review Applicants


Screen Applicants

Schedule
Interviews

Perform Pre-Hire
Activities

Human
Resources VP

Line
Manager

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Present and
Manage Offers

Analyze Recruiting

Conduct
Interviews and
Select Final
Candidates

Hire and Enable
Resources


14


Source Applicants

Search Leads
and Contacts

Search leads and
contacts for potential
applicants

Attract Applicants

Search internal database for
applicant suitable for a job
requisition
Search Applicants

Review list of potential
candidates based on
search criteria
Search Applicants

Recruit
Applicants

Search Internal
Applicant Database


Recruiter

Create
Automated
Search Agent

Define search criteria and create
automated search
Saved Searches
Run Automatch Search

Review list of potential
candidates identified by
automated search agent
Search Applicants

Review Potential
Candidates Sent
from Job Boards

Receive potential candidates
identified by Job Boards using
PeopleSoft's Open Integration
Framework (OIF)

Review list of potential
candidates provided by
Job Boards
Search Applicants


Review Potential
Contingent Workers
from Services
Procurement

Receive potential candidates
from PeopleSoft Service
Procurement using
PeopleSoft's Open Integration
Framework (OIF)

Review list of potential
candidates provided by
Services Procurement
Search Applicants

Where to look
for applicants?

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Choose
information to
review

Review applicant data

Review applicant status, resume,
and / or applicant profile
Search Applicants


Review Correspondence Notes

Review correspondence notes
Search Applicants

Review Application

Review Application
Search Applications

Review Applicants

15


Review Applicants

Route
Applicant
Information

Line Manager
Choose
action

Link
Applicant
to Job


Route applicant information to
appropriate parties for additional review
Manage Applicant
Manage Job Opening
Manage Applications

Receive and track reviewer
recommendations and details
Manage Applicant
Manage Job Opening
Manage Applications

Forward

Update applicant information and
disposition status
Manage Applicant
Manage Job Opening
Manage Applications

Keep applicant
in consideration

Reject applicant

Link applicants to requisitions
Manage Applicant
Manage Job Opening
Manage Applications


Update applicant disposition
for a given job
Manage Applicant
Manage Job Opening
Manage Application

Reject
Applicant

Source Applicants

Choose
action

Reject
Applicant

Forward applicant to
another recruiter or
individual
Forward Applicant

Update applicant disposition
for a given job
Manage Applicant
Manage Job Opening
Manage Application

Add applicant to list
of rejected

applicants
Manage Applicant

Send rejection letter to
applicant(s)
Send Correspondence
Generate Recruitment Letters

Document
correspondence
with applicant
Contact Notes

Reject Applicant

Review
Application

Review applicant
status, resume, and/
or applicant profile
Manage Applicant
Review Questionnaire
Results
Choose
action

Recruiter

Choose

action

Add Applicant
to a List

Review
Correspondence
Notes

Send
Correspondence

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Route
Applicant
Information

Add applicant to a
list
Manage Applicant

Receive and track
reviewer
recommendations
and details
Manage Applicant

Choose
action


Keep applicant
in consideration

Review Notes /
correspondence
history/attachments
Contact Notes

Request further
applicant information
Send
Correspondence

Route applicant
information to
appropriate parties
Manage Applicant
Forward Applicant

Link Applicant
to Job

Document
correspondence sent
and received
Contact Notes

Link applicants to
job, if needed

Manage Applicant
Update applicant
information and
disposition
status
Manage Applicant

Screen Applicants

16


Screen Applicants

Schedule Interview
Provide Certificate
of Eligibles and
candidate referral
list to the hiring
official

No

Recruiter

Review Applicants

Review list of applicants
who applied for a specific
job requisition

Job Opening Screening

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Screening
USF
applicants?

No

Review
requirements
met by applicant
Job Opening
Screening

Rate applicant
competencies and
accomplishments
Job Opening Ranking
Applicant Rating

Review list of
applicants who meet or
exceed the final
screening criteria
Job Opening Screening

No
Screening USF

applicants?

Yes

Yes

Identify the applicants who
have priority placement rights
Job Opening Screening
Process Priority Placement

Validate applicant’s
qualifications using
Crediting Plan
Job Opening
Screening

Need to rank
candidates?

Yes

Create ranking plan
Job Opening
Screening

Review list of highly
qualified applicants;
adjust rank if needed
Job Opening

Screening

Override rankings for
competitive or noncompetitive
applicants
Job Opening
Screening

Create candidate
referral list
Candidate
Evaluations List

Create Certificate
of Eligibles
Certificate of
Eligibles

Print the
Certificate of
Eligibles report
Certificate of
Eligibles

Categorize and rank
applicants per ranking
plan
Job Opening Screening

17



Schedule Interviews

Schedule Interviews

Review list of
candidates associated
with a job opening
Manage Applicant
Job Opening 360

Review candidate application
information, resume,
disposition and status history
Manage Applicant
Manage Application

Record decision to
interview, hold, or reject the
candidate
Manage Applicant
Manage Application

Update candidate
information, status, or
disposition
Manage Applicant

Conduct Interviews

and Select Final
Candidates

Create interview
schedule for selected
candidates
Schedule Interview
Send notifications to
participants of the
scheduled interview
Manage Applicant

Line Manager

Review list of candidates
recommended for
interview for a job
opening
Manage Applicant

Review candidate
application information,
resume, disposition and
status history
Manage Applicant

Confirm
candidates
for interview
Manage

Applicant

Receive notification and
confirm interview schedule
Interview Calendar
Interview Team Schedule
Interview Notifications

Receive notification and
confirm interview schedule
Interview Calendar
Interview Team Schedule
Interview Notifications

Employee

Receive and manage
interview notification and
confirm interview
Careers
Interview Notifications

Candidate

Review
Application

Review feedback,
resume, and/ or
applicant profile

Manage Applicant

Screen Applicants

Review
History

Recruiter

Document correspondence
sent
Manage Applicant
Send Correspondence

Review list of
candidates for a job
associated with a
job opening
Manage Applicant
Job Opening 360
Candidate Listing

Choose
action

Review
Correspondence

Send Correspondence


Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Send notifications to
participants of the
scheduled interview
Manage Applicant

Route candidate
interview list for job to
hiring manager
Manage Applicant

Review candidate
disposition status
history
Manage Applicant

Review correspondence
history and attachments
Contact Notes

Contact applicant for
follow-up, further
screening or information
Send Correspondence

Record decision to interview,
hold, or reject the candidates
Manage Applicant


Update candidate
information, status,
or disposition
Manage Applicant

Route candidate
information to
interviewers
Manage
Applicant
Forward
Applicant

Document
correspondence sent to
interviewers and
candidates
Manage Applicant
Send Correspondence

Create interview
schedule for
selected
candidates
Schedule
Interview

Document correspondence
sent and received
Manage Applicant

Send Correspondence

18


Conduct Interviews and Select Final Candidate

Reject
Candidate

Interviewer

Prepare and
conduct
interview

Review
candidate
information
provided

Review scheduled
interviews
Interview Team Schedule
Interview Calendar

Prepare and
conduct
interview


Evaluate candidate and
provide recommendation
Interview Evaluations
Create Interview Evaluation

View a summary
of their scheduled
interviews, listed
by job requisition
Careers

Prepare and
attend interview

Provide
expense
documentation,
if needed

Candidate

By
Applicant

Recruiter

Schedule
Interviews

Choose how

to view
schedule

By
Requisition

By
Applicant
List

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Create candidate
interview evaluation
and record results
Interview Evaluations
Create Interview
Evaluation

Review interview
schedules
Interview Team Schedule
Interview Calendar

View interview
schedules by
applicant
Manage Applicant
Interview Team
Schedule


View interview
schedules by
requisition
Interview Calendar
Interview Team
Schedule

View interview
schedules by
applicant list
Manage Applicant

View interview
results, ratings and
recommendations
Manage Applicant
Evaluation
Summary

Perform
comprehensive review
of candidates in each
stage of the selection
process
Manage Applicant

Prepare and
conduct
interview


Create reminders
for interviewers to
complete
evaluations
Interview
Evaluation
Reminder

Choose
potential
hires

Select
Final
Candidate(s)

Capture costs claimed by
candidates by requisition
Search Job Openings
Job Openings

Evaluate
candidate and
provide
recommendation
Create Interview
Evaluation
Review candidate
interview status and

confirm complete
Manage Applicant

Review requisition
interview status and
confirm complete
Search Job Openings

View interview
results, ratings and
recommendations
Manage Applicant

Contact candidate and
follow up on interview
and status
Send Correspondence

Send rejection
notifications
Generate Recruitment
Letters
Send Correspondence

Select candidates
for preemployment
checks
Manage Applicant

Line Manager


Review
candidate
information
provided

Update applicant
disposition for a
given job
Manage Applicant

Update final
candidate
information and
status
Manage Applicant

Provide
candidate
selection
information to
recruiter

Select
Final candidates

Track contacts,
conversations and
correspondence
Contact Notes


Choose
action

Track
correspondence
Contact Notes

Select candidates
for preemployment
checks
Manage Applicant

Update candidate
information and
status
Manage Applicant

Perform
Pre-Hire
Activities

Update candidate
disposition for a
given job
Manage Applicant

Send rejection
notification
Manage Applicant

Send Correspondence

Track correspondence
Contact Notes

Choose
potential
hires

Reject
Candidate

19


Perform Pre-Hire Activities

Conduct Interviews
and Select Final
Candidates

Need to
request
references?

No

Review and/or
verify references
for the selected

applicant
Manage Applicant

Access provider website
and request candidate
inquiries
Preemployment Check

Review status of request
for pre-employment
inquiries
Preemployment Check

Review results of preemployment inquiries
Preemployment Check

Update candidate
status
Manage Applicant

No

Line Manager

Yes

Send application information
to preemployment verification
provider using the Open
Integration Framework (OIF)


Send an email to
the applicant
requesting
references
Manage Applicant

Receive request status from
provider using the Open
Integration Framework (OIF)

Receive applicant
information from provider
using the Open Integration
Framework (OIF)

Make offer?

Yes

Capture pre-employment check
expenses provided by preemployment verification provider

Candidate

Receive request
for references

Provide reference
information

Careers

Send an email to the
applicant requesting
references
Send
Correspondence

Track
correspondence
Contact Notes

Review and/or
references for the
selected applicant
Manage Applicant

Access provider
website and request
candidate inquiries
Preemployment Check

Review status of
request for preemployment
checks
Preemployment
Check

Review results of
pre-employment

checks
Preemployment
Check

Send application information
to preemployment verification
provider using the Open
Integration Framework (OIF)

Receive request status from
provider using the Open
Integration Framework (OIF)

Receive applicant
information from provider
using the Open Integration
Framework (OIF)

Provide feedback
and
recommendations

Present and
Manage Offers

Yes

Recruiter

Need to

request
references?

No

Capture pre-employment
check expenses provided by
pre-employment verification
provider

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

20


Hire and Enable Resources

Line Manager

Evaluate and
Select Applicants

Recruiter

Close Job
Requisitions

Enter New Hire
Information


Enable New Hire
(Onboard)

Human
Resource
Specialist
Manage
Recruiting
Expenses

Human
Resources VP

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Analyze Recruiting

21


Enter New Hire Information

Line Manager

Evaluate and
Select Applicants

Close Job
Requisitions


Recruiter

Add new hire by selecting preconfigured template and
completing simple data entry
Smart HR Template
Smart HR Transactions

Review transaction status
Transaction Status

Hire Applicant as
New Employee

Identify applicant's personal
information
Manage Hires

Identify work location, job, labor, payroll,
salary plan and compensation
information
Manage Hires

Perform
Concurrent Hire
or Hire Person
as Employee

Add a new employment
organizational instance for a
Person

Add Employment Instance
New Employment Instance

Identify work location, job, labor, payroll,
salary plan and compensation
information
Add Employment Instance

Hire
Contingent
Worker

Create a new contingent worker
organizational instance for a
Person
Add Contingent Worker Instance
New Contingent Worker Instance

Identify work location, job, labor, payroll,
salary plan and compensation
information - contingent
Add Contingent Worker Instance

Hire/Transfer
Existing
Employee

Review and/or update personal
information
Manage Hires


Identify work location, job, labor, payroll,
salary plan and compensation
information - existing
Manage Hires

Create an Additional
Assignment for
an Employee or
Contingent
Worker

Add an assignment record for a
person
Add Additional Assignment
Concurrent Hire USF

Rehire
Former Employee

Identify applicant's personal
information - rehire
Manage Hires

Use Smart HR
Template

Receive notification
from Recruiting to
perform Hire


Review list of
individuals that need
hiring process to be
completed
Manage Hires

Human
Resource
Specialist

Review and
verify data before
performing hire?

Hire
French Public
Sector

Create employee ID and identify
personal information
Manage Hires

Yes
Review applicant's
hire detail
information
Manage Hire
Details


Check to see if
applicant exists
previously in
system
Search for People

Concurrent Hire
of Existing Employee
French Public Sector

Verify that the hire
action selected is
appropriate
Manage Hires

Hire German
Public Sector

Hire New
Employee USF

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Create list containing hiring
information
Hire Report CAN

ITA

Print the letter to be signed by

both employee and employer on
or before the first day of
employment
Job Letters (ITA)
Hire Letter ITA

Create or update Contracts
Update Contracts
Update Contracts ESP

ESP

Countryspecific
tasks

Send Contrata File ESP
Print Contrata XML File ESP

Manage Contrata Response File
ESP
Read External XML File ESP
Review External XML File ESP

Identify work location, job, labor, payroll,
salary plan and compensation
information - rehire
Manage Hires

Create legal
relationship between

employee and
organization
Initialize Status FPS

Update the
employee
record
Employee
Record FPS

Communication to Social
Security ESP
Create AFI File ESP

Record the
seniority bonus
code and the
seniority
equivalent
Hiring Seniority
Bonus FPS

Headcount
allocated?

Yes

Create new employee record, assign
status and civil service position
Add Concurrent Empl Record FPS

No

Rehire
French Public Sector

CAN

Print Contracts ESP
Print Contracts ESP

Choose
action

No

View transaction details
Manage Transactions

Validate the hiring
process by comparing
the employee's
competencies to those
that are required for
the assigned job code
Validate Hire FPS

Track supporting
hiring documents
Supporting
Documents FPS


End
Manage
Recruiting
Expenses

Delete and archive
applicant data
Delete ID FPS

Enable New
Hire (Onboard)

Identify the terminated employee
to rehire
Re-Hire Employee FPS

Create employee ID
and identify personal
information
Manage Hires

Create hire record for Federal employee
and record general administrative details
New Employment Instance USF
Add Employment Instance USF

Record employee
data
Job Data –

German Public
Sector

Define employee
grade and step
Grade Step
Information (GPS)

Print PAR request and Notice to
Employee
New Employment Instance USF
Add Employment Instance USF

Add contract data
Update Contracts

Identify personal information
New Employment Instance USF
Add Employment Instance USF

Enter employee
disability data
Regional
Disability

Enter child and family allowance
Dependent Information (GPS)
Child Allowance Administration (GPS)

Identify job, position, benefits

and retirement information
New Employment Instance USF
Add Employment Instance USF

Identify compensation,
earnings, and distribution
details
New Employment Instance USF
Add Employment Instance USF

Search Post Plan
Search Post Plan - by Payee (GPS)
Search Post Plan - by Post (GPS)

Identify employment-related
dates such as service
computation and WIGI dates
New Employment Instance USF
Add Employment Instance USF

Administer Post Plan
Administrate Plan (GPS)

Assign Employee to Available Post
Post Edit Request – Staffing (GPS)
Run Automated Post Assignments (GPS)
Search Unassigned Payees (GPS)
Work or Close Assignment Lists (GPS)

Identify education, union

affiliations and security
clearance
New Employment Instance USF
Add Employment Instance USF

Review new hire information and
status
New Hire USF
New Hire Error USF
Review New Hire Stats USF

22


Close Job Requisitions

Enter New Hire
Information

Human
Resource
Specialist

USA

Review all active employees who
were hired or rehired in a given time
period and conforms to federal
reporting requirements
PRWORA-New Hire (USA)

PRWORA-Newhire

BEL

Create and review DIMONA hire
notifications to be sent to the Belgium
Social Security office (RSZ) in the
form of flat files
Create DIMONA Notification (BEL)
Review DIMONA Notification (BEL)

GBR

Review a breakdown of job offers
versus application by UK-specific
ethnic groups and by gender
Adverse Impact (UK)

ITA

Create report of people with special
hiring categories
Special Hiring Category ITA

Which
country?

Analyze ethnic and gender group
movement and advancements
Job Group Movement Analysis


Analyze information on
recruitment and hiring
practices
Adverse Impact (USA)

Human
Resources VP

Analyze Recruiting

Review the eligibility and
award payment status for
each applicant referred
Check Referral Status

Employee
Perform
country-specific
tasks

Review requisitions, and
capture recruiting
expenses
Job Opening Status
Job Opening Cost
Analysis

Analyze
Recruiting

Close requisitions for
positions that have been
filled
Job Openings

Choose
actions

Manage
referral
awards

Evaluate and update
eligibility employee
and determine award
status
Process Referral
Programs

View and override
eligibility and award
information for
referrals as needed
Administer Referrals

View duplicate
referrals and adjust
award amounts
among eligible
employees

Track Duplicate
Referrals

View audit list of
manual overrides and
the change details
Review Override Audit

View and approve
awards that have the
status of "Needs
Approval"
Approve Employee
Awards

Recruiter

Yes

Provide award payment
data to payroll
Process Referral
Programs

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Receive results of validation of requested
awards published by NA Payroll
EIP Name: eRecruit Request for Payment
EIP Name: Acknowledgment/Verification

of eRecruit Payment

Send
corrected
awards?

No

Receive notification of payment
published by NA Payroll
EIP Name: Payroll Issued
eRecruit Payment

Review and correct
awards that are
rejected by PeopleSoft
Payroll for North
America
Review Rejected
Awards

23


Enable New Hire (Onboard)

Create Global
Assignment

Track Global

Assignments

Relocate
New Hire

Maintain Employee Data

Record
Office/Phone
Information

Human
Resource
Specialist

Enter New Hire
Information

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Choose
onboarding
actions

Request
Resources

Maintain Employee Data

Provide Help Desk

Support

Schedule
Training

Deliver Learning

Enroll in
Benefits

Manage Benefits
Enrollment

Plan Performance
and Career

Determine Individual
Development Goals

24


Analyze Recruiting

Human
Resource
Manager

Plan Recruiting


Hire and Enable
Resources

Recruiter
Evaluate and
Select Applicants

Human
Resource
Specialist

Recruit Applicants

Data
Administrator

Generate
Recruiting
Intelligence

Human
Resource
Analyst

Analyze Recruiting
Performance

Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

25